1. As a sole trader, I am the data controller for my business.
2. I control and process data as necessary for the purposes of meeting my contractual obligations and pursuing legitimate business interests. These include maintaining a register of customers, bidding for offers, invoicing, accounting and offering my services to potential customers who have provided their contact details. If I use customer contact details for offering my services, the customer will have a chance to opt out of any communications.
3. The data I store may include personal data provided by customers, usually names and email addresses, that relate to the customer relationship between myself and the customer.
4. I store information that may contain personal data, such as backup copies of work files, translation memory files and emails, electronically on devices and systems that are password protected. I only use cloud servers that meet the requirements of the General Data Protection Act. Any paper copies that contain personal data, such as contracts, are stored securely.
5. I delete personal data either at the end of the customer relationship or at the end of the statutory period for keeping data, for example for accounting and taxation purposes, whichever is sooner.I have a Data Processing Agreement in place with any contractors I use, such as editors, proofreaders and accountants, if the material I send to them contains personal data.